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At Ekya, we encourage our parents to help their child gain independence through new explorations beyond school. Academic success is collaboratively achieved through one-on-one interactions between teachers and parents. Nutrition and adequate rest are crucial to every child’s academic, physical, mental, emotional and social development, and parents must ensure that their children are receiving the same.
Overall, it is key that parents trust Ekya’s approach and philosophy. We welcome parents who actively encourage the school, its teachers and their child in the journey of learning. Here are a few guidelines for our parent community:
1) Parent-Teachers Meetings: At Ekya, we have an open-door policy for parents to meet with the school leadership, coordinators, and teachers, provided prior appointment is taken. Unlike the conventional meetings that take place in groups and on fixed days, parent-teacher meetings at Ekya are objective and personal.
We believe that parents are our partners in the holistic development of their child. It is of paramount importance that parents stay connected and up-to-date with the proceedings and other developments at our schools. We expect the following aspects to be adhered to, to strengthen and best utilize the parent-school relationship:
a. Parents are welcome to meet the School Coordinator between 2:00 pm and 3:00 pm, on all school working days. An appointment with the Head of School can also be fixed between 2:00 pm to 3:00 pm on any of the school working days.
Parents are requested to fix their appointments at least a day in advance, by making a note in their ward’s diary or by notifying the school over call/email.
b. Teachers spend their time between 3:00 pm – 3:45 pm every day in preparation for their classes the next day. Respecting this time slot is essential.
Teachers are available to meet parents once during the term, on Mondays or Tuesdays between 3:00 pm and 3:45 pm. We request parents to be on campus by 3:00 pm for their meeting so that the teacher is not made to wait. Teachers are unavailable to meet on Saturdays.
If you wish to meet a teacher, please fix an appointment a week prior for Monday/Tuesday, by making a note in your ward’s diary or by notifying the school over call/email.
Parents of all students must be given an opportunity to meet with their child’s teacher. With meetings happening twice a week, it will only be possible for the teacher to meet parents of all students only once during the term.
c. At the end of each term, the school will host a learning showcase at the campus. This is an excellent opportunity for parents to come and experience their child’s learning through the term.
d. At the end of each academic term, parents should participate in a term-end discussion about their ward. The dates for these discussions will be confirmed and intimated over email.
e. Parents of wards in Grade IX to XII will be called to meet the Head of School to discuss behaviour, academic progress, and college planning during the year. The dates for these interactions will be conveyed over email.
Across the academic calendar, parents are welcomed to schedule appointments and spend time with the teacher, staff or member of the school leadership they wish to meet. We believe that such an arrangement is far more effective for the parent to discuss the progress of the child, to share feedback or address their concerns. Please call our school office and they will be happy to schedule these sessions. You can contact us here.
2) Reach out to us: The School Leadership is available to understand and discuss your concerns. Kindly reach out to us on email at the school email address or in person for any issues.
3) Attendance: Student attendance on all school working days is extremely important. The school does not entertain leave for reasons such as vacation, weddings, festivals, celebrations etc. Leave will be granted only in illness.
4) Keep us informed: We expect parents to keep the school updated on any changes in the child’s record.
5) Verify Information: It has come to our notice that some parents are part of online communities over platforms such as Whatsapp, Google, and Facebook wherein many sensitive issues about children and teachers are openly discussed. We strongly discourage such communities wherein the intention of Ekya’s collaborative and open culture is negated. Sometimes, one or two members of these groups spread panic based on false information causing disruption to our students. We request our parents to verify with us immediately, in case of such information.
6) Fees: Schedule for the school fee payment will need to be adhered to. Late fees could invite a penalty, including discontinuation in severe cases.
7) Tuition: As a policy, we discourage external tuition for all our students. In some rare cases, the teachers might specifically recommend it for the student based on requirement or performance.
8) Children and Technology: Digital technologies have become integral to the lives of children, both within the school and outside of school. We at Ekya believe that these technologies, provided and monitored in the right manner, can stimulate discussion, promote creativity and stimulate awareness of context to promote effective learning. At Ekya, we provide students with a school email ID that is used as a means for constant academic communication through the use of certain safe web-based tools for sharing documents, forms, assignments etc. Further, as part routine academic research, students will also be expected to access few resources (articles, videos, images, and blogs) on the web, both at school and back at home.
Given this exposure, it is important that children should have an entitlement to safe technology and internet access at all times. At Ekya, we constantly monitor children’s use of systems and devices within school premises. We have also put in place robust content filters and access restrictions in all systems. Back home, parents are required to monitor children’s usage of technology and enable safe internet surfing by using content filtering software, parental controls on Google Chrome/MAC/Windows and permit only kid-friendly search engines. If parents require any further information on these software/tools that can be enabled at home, they may reach out to the school office.
Click here to read our guide on internet safety for students.